Time Attendance Software
What is the Time and Attendance Management System?
The attendance system allows employees to track arrivals and departures electronically using watches, internet-connected computers, mobile devices, and phones. Some solutions also provide the ability to log in and out via text messages, social networking programs such as Twitter, and other communication programs such as Slack. When an employee arrives or leaves, the data is immediately sent to the software for seamless import into the payroll solution.
This system does more than just track employee arrivals and departures.
They also monitor mobile employees via geolocation and geofencing, manage paid time off (PTO), create employee schedules, provide detailed labor reports, and give real-time data on who is working, who is not, who showed up late, and who is nearing overtime.
Types of time and attendance systems
Given their breadth of functions, it should come as no surprise that there are various types of time and attendance systems.
When comparing your options, you’ll probably encounter the following types of systems:
Timecard: The timecard option is basically the classic mechanical punch clock gone digital. When you install a timecard system, you’ll give your employees a timecard that closely resembles a credit card. These cards automate time tracking, but just as with physical timesheets, there’s nothing stopping employees from swiping each other’s cards to cover for absent or tardy co-workers.
Proximity cards, badges, and key fobs: Instead of making you swipe a card, these time and attendance tracking options rely on readers that scan identifying cards, badges, or key fobs within a certain distance. Many of these time and attendance tracking options aren’t just for clocking in and out – they can also track your employees’ movements within your workplace.
Biometric: With biometric time and attendance systems, you’ll know exactly who’s swiping in and out of your office. These high-tech time and attendance tracking systems use facial recognition, fingerprints, eye scanning, and other biological identifiers unique to one person to ensure that the person clocking in is actually the person working. Of course, you’ll pay more for these high-end features, but with your extra spending comes nearly foolproof time and attendance tracking.
Time – attendance system
- Every day, every hour, every minute – recorded
- People are the most valuable asset and their time is just that much a valuable resource that fuels the further growth of the organization.
- To reap the benefits of an attendance policy, you need to choose your biometric attendance machine wisely. Managing people’s attendance and scheduling is a basic but essential task in any organization. The complexity of time and attendance cannot be underestimated due to organizational structure, hierarchy, and different operational requirements.
ADVANTAGES OF TIME-ATTENDANCE CONTROL SYSTEM
- Centralized working hours control simultaneously at several locations
- Working hours control of each individual employee
- Recording of shift and overtime work
- Notifications of a schedule changes and other parameters
- Generating specifically adjusted reports
- Integration with payroll system and human resources management
- Costs optimization
TeleGroup offers Matrix COSEC T&A solutions that meet these diverse requirements by providing unparalleled flexibility in attendance policy, configuration, integration, and reporting. Matrix Biometric Attendance System integrates seamlessly with any third-party payroll system.
Hardware devices are installed at entry and exit points to capture user entries and exits. These award-winning devices are superlative in design, versatile in functions, and robust in performance. They support multiple credentials such as Palm Vein, Fingerprint, and RFID Card, multiple connectivity options, and SMS/Email notifications to fulfill time-attendance requirements of all types of organisations.